Administrative Orders

Order 1 – Clerk’s Responsibilities

The Clerk of the District Court is hereby designated fiscal officer for each county. Fiscal officer duties include: maintaining accounts on all budgetary matters, monthly reporting of budget status to the Court Administrator, and preparation and submission of vouchers or purchase orders to the respective Boards of County Commissioners.

Any Clerk of the Court, whose signature is registered with the Secretary of State, is authorized to use a facsimile signature stamp (rubber stamp) on any court related legal documents.

The Clerk of the District Court shall not accept a personal check from a payer who has previously given the clerk a worthless check.

Order 2 – Surety Bonds

No person or agency shall be authorized to issue surety bonds in the Twentieth Judicial District until approved by the Trial Court Administrator. Such authorization may be revoked without notice by the Chief Judge.

All surety bonding agencies wishing to engage clients in the Twentieth Judicial District Court must agree that all bonds written cover both pre- and post- conviction release.

Order 3 – Charges

The copy charge per page for reproducing court records shall be the same charge per page as adopted by the Board of County Commissioners in each county. Any funds collected pursuant to this rule shall be remitted monthly to the county treasurer. Each clerk shall put in a conspicuous place the current copy charges for their office.

The Clerk of the District Court shall charge $0.50 cents per page for sending a facsimile transmission. There will be no charge for receiving any facsimile documents to be filed or processed by the court. Fees collected for facsimile charges shall be paid monthly into the county general fund.

Order 4 – Child Support Enforcement

Pursuant to Supreme Court Rule 172, the Twentieth Judicial District adopts expedited process for child support enforcement employing district magistrate judges as hearing officers. This rule authorizes magistrate judges to establish, modify, and enforce order of support and to enforce orders granting a parent visitation rights. Effective date of Rule 507 – October 31, 1985

Order 5 – Media Coordinator

Pursuant to Supreme Court Order 85-SC-01, Section 8, Chuck Smith is appointed as media coordinator for the Twentieth Judicial District.

Order 6 – Alcohol and Drug Safety Action Program

To be certified as an Alcohol Drug Safety Action Program provider by the Twentieth Judicial District, such program shall meet the following standard.

An Alcohol and Drug Safety Action Program shall provide a presentence alcohol and drug investigation for any person who is convicted of a violation of K.S.A. 8-1567 and whose sentences or terms of probation require an alcohol/drug education and/or treatment program.

The following services shall be provided by the program:

Testing – instruments must have proven validity and reliability with abusing populations.

Supervision/monitoring – the program must provide ongoing monitoring and supervision of the person during the period of education and/or treatment as the court may require.

Presentence Court Report – must contain history information and recommendations.

Final Report – must contain information on the offenders’ completion/noncompletion of treatment and/or education programs.

Order 7 – County Code Violations

K.S.A. 19-4705 provides in part the Chief Judge shall designate the District Judge to whom county code violations shall be assigned for trial. In compliance with this statute the following designations which shall remain effective until further notice.

Barton County – Honorable Don Alvord
Ellsworth County – Honorable Dale Urbanek
Rice County – Honorable Don Alvord
Russell County – Honorable Marty Clark
Stafford County – Honorable Timarie Walters

Order 8 – Orders Relating to Indigent Defense

Contract attorneys will first be appointed as counsel for indigent misdemeanor defendants. Thereafter appointments will be made on a rotation basis from the list of attorneys maintained in each county. Rates of compensation shall be established by the Chief Judge and posted in the office of the Clerk of the District Court.

Maximum driving time fee will be $50.00 per day regardless of the number of cases in which the attorney participates and should be pro-rated among the total number of cases heard that day. Mileage expense at the state approved rate for actual miles traveled will be allowed. This policy will apply to both vouchers for district payment and for State Board of Indigent Defense Services payment.

In cases involving court appointed counsel for indigent persons, attorney fees will be approved by the court in amounts not greater than setout below. Variation from these limits may be made only by the trial judge prior to or at the conclusion of the hearing.


Misdemeanor plea, diversion or dismissal
Misdemeanor probation violation hearing
Misdemeanor court trial
Misdemeanor jury trial


Adult Traffic Related

Driving under the influence plea, diversion, or dismissal
Driving under the influence, court trial
Driving under the influence, jury trial
Traffic, plea or dismissal
Traffic, court trial



Mental & alcohol commitment, contested hearing
Mental $ alcohol commitment, waivers


Juvenile Offender*

Fee for each court appearance not exceeding 1 hour in length
Hourly fee for each additional hour if hearing exceeds 1 hour
Hourly rate for preparation time if preparation time plus court time exceeds 1 hour

*Fees for Juvenile offender trial may not exceed $750.00 including preparation time.



Child in Need of Care*

Fee for each court appearance not exceeding 1 hour in length
Fee for each additional hour if hearing exceeds 1 hour in length
Fee for preparation time for temporary custody hearings, adjudication hearings, review hearings and permanency hearings if preparation time and court time exceed 1 hour

*Fees for child in need of care trials may not exceed $500.00 including preparation time.

*Fees for parental severance hearings may not exceed $750.00 including preparation time.



Order 9 – Order Relating to Disclosure of Juvenile “Official” and “Social File”

Pursuant to K.S.A. 38-1506 and 38-1607 the Clerk of the District shall disclose to court services officers, community corrections officers, court appointed special advocates, and Juvenile Justice Authority case managers, a juvenile “official” and “social file” for which they are ordered by the court to provide services. Disclosure shall include allowing copies to be made.

Order 10 – Order Relating to Unexcused Jurors

The Clerk of the District Court shall issue a summons to appear at the next scheduled regular motion day for any unexcused juror who was served a jury summons yet failed to report for jury duty.

Order 11 – Order Authorizing Clerk to Endorse Check without Recourse

Judgments paid to the clerk of the district court by check may be endorsed without recourse and forwarded to the recipient.

Order 12 – Order Relating to Attorney Fees When Contract Attorney Appointed

When attorney fees are ordered reimbursed to any county, the amount shall be $70.00 for cases in which the party is represented by a contract attorney, unless a different amount is ordered.

Order 13 – Order Relating to Appointing Authority Designee

In the absence or unavailability of the chief judge, the district court administrator is hereby designated the appointing authority in all routine personnel matters.

Order 14 – Order Relating to Appointing Freedom of Information Officer

Pursuant to K.S.A. 45-226 and Supreme Court Administrative Order No. 156, Ron Keefover, Public Information Officer for the Office of Judicial Administration, is hereby appointed to serve as the district’s Freedom of Information Officer.

Order 15 – Order Relating to Traffic Matters with Six Year Old Suspensions

Whenever a defendant in a traffic matter has had his license suspended for more than six years, and the defendant has failed to pay the designated fine and costs to renew his license, the Clerk of the Court is directed to dismiss said case(s) and close out the account receivable.

Order 16 – Order Relating Clerk’s Discretion to Refund Overpayments

The Clerk of the District court shall have discretion to refund overpayments received by means other than in person in the amount of $1.00 or less. Overpayments not refunded shall be reported as Clerk Fee State and forwarded to the State Treasurer.

Order 17 – Order Relating to the Application of Receipts and Community Work Service

The Clerk of the District Court shall apply payments to restitution first whenever a defendant or respondent is ordered or allowed by the court to perform community work service in lieu of paying court cost, fines and fees.

Order 18 – Alcohol and Drug Evaluation Assessment to be Paid Directly to Provider

The Clerk of the District Court shall no longer receive monies for alcohol and drug evaluations assessed to defendants pursuant K.S.A. 8-1008(e). Programs certified to provide evaluations shall directly bill defendants ordered to submit to evaluations and defendants shall pay providers directly for such services.

Order 19 – Sureties and Bonding Criminal Defendants

It is hereby ordered any person requesting to be released as a surety for a criminal defendant shall be required to return the defendant to the jail in the county from which the defendant was bonded. The defendant must be brought by the surety to the jail or the defendant voluntarily surrenders. Law enforcement personnel of the facility where the defendant was released shall not be obligated to return the defendant from another county or state unless otherwise ordered by the Court.

Order 20 – Authority of Clerks to Refer Cases to Collection Agency

The Clerk of the District Court may refer a criminal, juvenile, fish and game, or traffic case to a collection agency without a judge’s approval if the case meets the following criteria:

The defendant is not supervised by Court Services, Community Corrections, or Parole and is not in the custody of the Kansas Department of Corrections;

There is an outstanding balance of at least $25.00;

There have been no payments on the case for at least 60 consecutive days.

Order 21 – Observance of Calendar Year Holidays

The Clerk of the District Court will observe the holidays as approved each year by the Chief Justice of the Kansas Supreme Court commencing the calendar year 2008. Should a county courthouse be closed for a holiday not observed by the District Court or for any reason, the District Court will also close.

Order 22 – Receiving Administrative Court Bonds

All administrative court bond moneys received from the county sheriff shall be converted to a cash bond in the amount of the money received and receipted in as a cash bond.

Contact Info

Clerk of the District Court

Renee C. Salem
Clerk of the District Court


P.O. Box 365
209 North Broadway
St. John, Kansas 67576

Business Hours
8:00am – 5:00 pm
Monday – Friday
Closed Holidays

Renee C. Salem