Register of Deeds General Recording Requirements

Instruments must contain original signatures (both signers and notary public), be notarized, contain a Stafford County legal description, and be accompanied by the proper filing fee. Photocopies can not be recorded unless they are certified copies from another recording office with an original certificate attached.

Deeds and Affidavits of Equitable Interest must be accompanied by a Kansas Real Estate Sales Validation Questionnaire or have the exemption typed on the face of the deed. The exemptions are found in K.S.A. 79-1437e. They are:

  1. Record prior to the effective date of this act;
  2. Made solely for the purpose of securing or releasing security for a debt or other obligation;
  3. Made for the purpose of confirming, correcting, modifying or supplementing a deed previously recorded, and without additional consideration;
  4. By way of gift, donation or contribution stated in the deed or other instrument;
  5. To cemetery lots;
  6. By leases and transfers of severed mineral interests;
  7. To or from a trust, and without consideration;
  8. Resulting from a divorce settlement where one party transfers interest in property to the other;
  9. Made solely for the purpose of creating a joint tenancy or tenancy in common;
  10. By way of a sheriff’s deed;
  11. By way of a deed which has been in escrow for longer than five years;
  12. By way of a quit claim deed filed for the purpose of clearing title encumbrances;\
  13. When title is transferred to convey right-of-way or pursuant to eminent domain;
  14. Made by a guardian, executor, administrator, conservator or trustee of an estate pursuant to judicial order;
  15. When title is transferred due to repossession;
  16. Made for the purpose of releasing an equitable lien on a previously recorded affidavit of equitable interest, and without additional consideration.

When a real estate sales validation questionnaire is not required due to one or more of the exemptions provided in subsection (a), the exemption shall be clearly stated on the document being filed.

Filing fees are to be paid at the time of filing and are set by state statute K.S.A. 28-115.

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Contact Info

Register of Deeds

Lu Ann Brister
Register of Deeds

Beth Keesling
Register of Deeds Deputy


PO Box 446
209 North Broadway
St. John, Kansas 67576

Business Hours
8:00 am – 5:00 pm
Monday – Friday
Closed Holidays

Lu Ann Brister